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The ecosystem around email has changed significantly and dramatically in just the last couple of years. Huge new business risks have come to the forefront.  (if you don’t know what those risks are, read our first post of this series 5 ways your email could be at risk.

Today, there’s a “New Standard” for business email—one that requires servers to protect your business against everything from phishing attacks to legal challenges to the risks of an unpredictable climate.  To mitigate these risks, your business must embrace these three key changes to your email infrastructure:

 1. It should be hosted by experts in the cloud.

For all the reasons listed above, more and more businesses are migrating their email from in-house email servers to the cloud. Your email needs to be managed by experts—including engineering specialists who can manage the complexities of cross data-center replication and backup; infrastructure experts who can ensure virtually no downtime; and trusted advisors who can help assist with keeping day-to-day operations running smoothly.

2. It should be archived in a compliant, tamper-proof repository.

Compliant email archiving isn’t just for regulated businesses. When your email is properly archived, your data is stored securely with no ability to delete or modify the messages or attachments. Additionally, archived emails are indexed so they are easily retrievable and can be presented during eDiscovery, provided as part of an audit trail, or just restored to an active mailbox. With email archiving, your intellectual property is protected and, if necessary, stored in a form that a court of law will recognize.

3. It should be protected by advanced email security.

The built-in protections of the standard email server are no longer enough. You have to protect your users and your business with a number of advanced security technologies, including real-time link scanning (in case a user clicks on a malicious link in a phishing email), inbound and outbound message filtering, and much more.

Contact us to learn more about how each of these services help you protect your business.

Nearly all businesses rely on email to assist with day-to-day activities. But many businesses haven’t addressed new and seemingly unavoidable vulnerabilities.  If you are running an Exchange server on-premises or if you lack certain email security capabilities, your email could be at risk.

Here are 5 ways your email could be vulnerable:

1) Unprotected infrastructures.

For on-premises deployments, physical security needs to be considered because the facilities where servers are located may be vulnerable. Many businesses don’t think about these risks until their offices are burglarized and their email servers are stolen or damaged. It’s especially risky for regulated businesses because this constitutes a data breach that may result in public disclosure and even fines.

 

2) Lack of support.

Today’s standard requires email to be available 24/7/365.  However, most businesses run lean IT departments and lack the ability to offer 24/7 on-call service.  Unfortunately, when nobody is on-call, this can allow bugs to compound and increase in scale, causing critical security issues or costly downtime.

 

3) Natural disasters.

Natural disasters are unavoidable and most businesses lack the ability to protect themselves against local outages or disasters because the necessary solution is extremely complicated to deploy.  As a result, if a disaster was to strike, they are left to deal with costly downtime and lost data.

 

4) Cyber threats.

Cybercrime is on the rise and as criminals use more sophisticated tactics, email administrators need to find new ways to combat these threats.  The trouble is many businesses don’t have the right infrastructure or resources to keep up with the changes in technology. This could result in stolen data, passwords or worse, millions of dollars.

 

5) Lost data.

Nearly half of all email sent and received today offers some business value to an organization.  But what happens if an employee deletes an email?  Or if someone sues the business?  If emails can’t be found or restored, it could result in permanent loss of data.

To mitigate the risks inherent to today’s email, your business must embrace a “New Standard” that requires high reliability, high security and intellectual property protection.  Does your business meet the standard?